Chair: Jonathan Whitson Cloud (email@example.com)
This working group is a merger of two earlier groups: the Data and Terminology Working Group and the Data Model Working Group.
The Documentation Standards Working Group has two current work streams:
1) A Museological Dictionary in Wiki format
2) A call for suggestions of areas of documentation activity that have been overlooked by current standards and which might benefit from a CIDOC 'How to..." guidance sheet. Send any suggestions where some guidance is perhaps hard to find to firstname.lastname@example.org.
An email list has now been set up to help with communications on these tasks. To join the list send a request to email@example.com .
At the conference in Dresden we held two well attended working group sessions. At these it was decided to start not one but two dictionary type projects. One a Wikipedia format wiki which will be known as the Lexicon of Museum Practice (the LexiWiki) and the other a more structured, even SKOSified, wiki (the GlossSkos) which will be known as the Glossary of Museum Practice. Both of these will be up and running and available for members of the googlegroups list to add to and edit soon and certainly before the end of this calendar year.
The Documentation Standards Working Group has developed a Statement of principles of museum documentation. This document has now been finalized, and was adopted at the 2012 CIDOC AGM in Helsinki.
The working group aims to act as a point of liaison with relevant bodies and initiatives which develop standards of relevance to museum documentation. Examples of such bodies are the Text Encoding Initiative, CCO and MICHAEL. Members of the group are working on a mapping of TEI to the CIDOC CRM.
In the area of terminology control, the group plans to review technical frameworks such as the updated thesaurus standards from NISO and the British Standards Institution, SKOS and Topic Maps. In addition, it is interested in specific controlled terminology resources of relevance to museums, such as ICONCLASS.
Another area of interest for this working group is "grey literature", i.e. information which is held within museums but does not form part of their formal documentation or archive system. It can be in manuscript, print and, increasingly, electronic formats. Examples of grey literature would be wall texts from exhibitions or supporting material in object files.
Previously, the Group has produced the International Guidelines for Museum Object Information, published in June 1995. This is a description of the Information Categories that can be used when developing records about the objects in museum collections. The Guidelines can be adopted by an individual museum, national documentation organization, or system developer, as the basis for a working museum documentation system.
The Group's terminology work includes reviews of terminology resources.
The Group has published a Terminology control bibliography (1990) and a Directory of Thesauri for Object Names (1994).
The data model work included developing a theoretical data model, preparing publications and training workshops concerning the model and advising other projects about the application of the model. The files making up the data model itself are available on-line and in print (updated 1995), but the model itself has largely been superseded by the Conceptual Reference Model.
The Group has also issued a Data modelling bibliography, published in 1994 and compiled by Jacqueline Zak and Linda Kincheloe (Getty Conservation Institute), with the help of Pat Barnett, Janet Goman and George Hickman.